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Official Governance & Privacy

Bayanihan Exchange in Sweden (BES)

Last Updated: 25 Feb 2026

Code of Ethics for Members

"The association is built on the Bayanihan spirit and a culture of respect, inclusion, and positive community. As a member, you commit to ensuring that in all contexts connected to the association (activities, meetings, events, and digital forums), you will uphold these standards."

Show respect and contribute to inclusion

Treat others kindly and respectfully. The association has zero tolerance for discrimination, harassment, threats, bullying, exclusion, or any form of degrading behaviour.

Create a positive environment

Contribute to a good atmosphere. Criticism should be expressed factually and constructively, without personal attacks, condescending remarks, or spreading rumours.

Act responsibly as a representative

Demonstrate good judgment when representing BES publicly or in social media connected to the association.

Handle conflicts with maturity

In cases of disagreement, members should first seek dialogue in good faith and, if needed, request support from the board or an appointed contact person.

Address conflicts of interest

Members must disclose any conflicts of interest and refrain from participating in decisions where they may be considered biased.

Consequences of violations

Serious or repeated violations may lead to actions in accordance with the bylaws, including warnings or expulsion.

Exclusion & Appeals

Decisions are made by the Board. Members must be given the opportunity to present views. Decisions may be appealed to the Annual General Meeting, whose decision is final.

Privacy Policy for BES

1.0 Introduction

BES protects the privacy of members and partners in accordance with GDPR and Swedish law.

2.0 Data Controller

Bayanihan Exchange in Sweden

Org No: 802555-1360

Kölvägen 19, 423 38 Torslanda

bayanihan.se@gmail.com

Controlled by the Board of Directors

3.0 Data We Process

  • • Name & Contact Details
  • • Date of Birth (as needed)
  • • Payment & Event Info
  • • Dietary Needs / Allergies
  • • Media (Photos/Videos)
  • • Partner/Supplier Contacts

4.0 Purpose

  • • Membership Admin
  • • Communication & Events
  • • Financial Management
  • • Legal Compliance
  • • Marketing (with consent)

5.0 Legal Basis

Contract, Legal obligation, Legitimate interest, and Consent.

6.0 Retention Periods

  • Membership: 12mo post-end
  • Financial: 7 years
  • Media: Until withdrawal

9.0 Security

  • • Restricted Access
  • • Password Protection
  • • Encryption Protocols
  • • Incident Procedures

8.0 Your Rights

✓ Access
✓ Erasure
✓ Objection
✓ Rectification
✓ Restriction
✓ Portability

Requests are sent to bayanihan.se@gmail.com. Complaints can be filed with the Swedish Authority for Privacy Protection (IMY).

Photo & Video Consent

"I consent to BES photographing and filming me and using the material for documentation and marketing. I may withdraw my consent at any time by contacting the administration."

REQUIRED FOR MEMBERSHIP